What information do we collect?

The information collected may include:

• Your name, job role, work address, home address, telephone number, email address, date of birth, photograph, social media details, and LinkedIn profile

• Your educational history, qualifications, skills, experience, and employment history

• Details on your current level of remuneration (including benefit entitlements)

• Information about your entitlement to work in the UK (including passport details), National Insurance number, and contact details of referees

• Your marketing preferences

We don’t store sensitive data that’s personal to you and irrelevant to our consideration of your suitability for a job role.

How do we collect your data?

We may collect your data via you (including where you’ve given us your contact details, CV, or other information for the purpose of using our recruitment services), online registration via our website or other online job sites, other candidates, other contacts, social media, LinkedIn, networking events, interviews, or conversations via telephone or video call.

Why do we store your data?

We store your data as is necessary to provide our recruitment service and in so doing we process personal data that’s necessary for the purpose of our legitimate interests.

We must comply with a number of statutory provisions when providing our recruitment services, which necessitate the processing of personal data. These include the Conduct of Employment Agencies and Employment Businesses Regulations 2003.

We’re also required to comply with tax, bribery, fraud prevention and data protection legislation, and to cooperate with authorities such as HMRC and the ICO.

How do we use your personal data?

We use your personal data to:

• Personalise your experience (your information helps us better respond to your individual needs)

• Communicate with you and let you know about potential roles and opportunities or candidates

• Assess and review your suitability for job roles/introducing you to clients

• Retain records of our dealings for the purpose of backing up information we hold on you or your company

• Improve customer service (your information helps us to more effectively respond to your needs)

The contact details you give us may be used to send you information, respond to enquiries, and/or other requests or questions.

Who do we share personal data with?

We may share your personal information with individuals (clients and candidates) and other third parties necessary for the provision of our recruitment services, legal and professional advisors, insures, any regulatory authority in accordance with a request for information of any legal obligation that applies to us.

How do we protect your information?

To keep your personal information safe, we save it on a secure database with restricted access and erase it when we no longer need it.

Do we use cookies?

A cookie is a small file of letters and numbers that’s downloaded onto your computer when you visit a website, which enables the website to tailor its offerings to your preferences when you visit it.

We don’t use cookies on our website.

Do we disclose any information to outside parties?

We don’t sell, trade, or otherwise transfer your personally identifiable information to outside parties. This doesn’t include trusted third parties with whom we have mutually agreed to share your details, so long as both parties agree to keep the information in line with GDPR legislation.

How long do we hold personal data?

It’s our policy to only store your personal data for as long as reasonably necessary for us to comply with our legal obligation and for our legitimate business interests.

Therefore, we hold personal data on our system for seven years. After seven years without contact we review the data and either erase it or reconfirm reasons for holding it. (This doesn’t apply if we’ve been in recent contact.)

Your rights

We take the protection of your personal data very seriously and it’s important that you know your rights within that context, which include rights to:

• Request a copy of the personal data we hold

• Be informed of how your data is being processed

• Erasure or removal from our database

• Request that we restrict processing of your data in certain circumstances

• Request that inaccurate or incomplete data is rectified

• Make a complaint to the Information Commissioner’s Office and request that contact and data by us to you is stopped (however, if you’re unhappy about any aspect of the way in which your data is processed, please contact Craig Prentice: craig@workwithmum.com – this doesn’t affect your right to make a complaint to the Information Commissioner’s Office)

Changes to our Privacy Policy

This Privacy Policy is regularly reviewed and may be updated from time to time to reflect changes in our business or changes that affect our legal obligations.

Contacting us

If you have any questions regarding our Privacy Policy, please get in touch with Craig Prentice, who’s responsible for data protection, using the information below:

Craig Prentice
0203 745 5755

craig@workwithmum.com
www.workwithmum.com

Work with mum Limited is registered in England No: 12154126.

The Registered Office for Work with mum Limited is Pharmacy Chambers, High Street, Wadhurst, East Sussex, United Kingdom, TN5 6AP.